Administrative Assistant
Jewish Federation of Broward County Jewish Federation of Broward County Davie, FL Davie, FL Full-time Full-time $40,000 - $42,000 a year $40,000 - $42,000 a year 10 days ago 10 days ago 10 days ago We're hiring! The role of the Administrative Assistant is to perform various administrative and event-related activities under the direction of the Office Administrator and maintain open lines of communication.
Core
Responsibilities:
Event Administration:
Meets with assigned professional in advance of event to determine administrative and processing needs; maintains strong line of communication with professional throughout process leading up to the actual event and serves as liaison between departments and supervisor, as necessary.
Determines all event supply needs and ensures they are on hand at least two weeks prior to event Processes on-line and direct registrations for assigned events, ensuring database accuracy.
Responds to inquiries & requests in a complete and timely manner.
Assists in event marketing and communication functions, including preparing outgoing mailings, distributing flyers and other promotional activities.
Creates, processes and/or maintains lists of event participants, table assignments, name tags, pledge cards and other documents and forms related to events.
Attends events and assists in set-up, break-down, event registration and other duties as may be assigned.
Performs post-event administration including updating database with participants, non-attendees, pledges, thank you letters, mailings, etc.
Non-Event Administration:
Answers and screens telephone calls and provides information and referral when appropriate.
Provides administrative support across the organization with specific duties assigned by the Office Administrator.
Ensures accuracy of organizational / individual event and meeting calendars.
Assists in setting up for both internal and external meetings, including obtaining and setting up refreshments, maintaining list of respondents, preparing name tags and other meeting materials, attending meeting (if necessary), taking minutes if requested, and performing appropriate meeting follow up, as directed.
Interacts and communicates with volunteer leadership, donors, members and co-workers, providing information, handling requests and/or processing donations and updating database information Drafts correspondence, memos and reports as requested; create and maintains lists, as needed.
Provides back-up coverage to receptionist, as assigned.
Demonstrates initiative by noticing and making recommendations in improvement of processes, procedures and/or tasks.
Demonstrates an understanding of and willingness to comply with the goals and objectives of the organization, as well as its strategic plan.
Reflects pride of performance by quality of work and overall demeanor.
Qualifications:
Must be willing and able to work evenings and weekends, as needed.
Solid experience utilizing Microsoft Office products (Word, Excel, Outlook, PowerPoint) and the ability to quickly master new software.
Blackbaud experience a plus, along with knowledge of the non-profit and/or Jewish community.
Strong organizational skills a must, along with a minimum typing speed of 60 words per minute.
Grammatically correct oral and written communications (English).
Must be able to work independently, without close supervision, and maintain commitment to accuracy and honesty.
Must possess a high level of integrity regarding sensitive and confidential matters, along with a pleasant personality and the ability to sustain grace under pressure.
PHYSICAL REQUIREMENTS:
Must be able to lift and carry up to 30 lbs.
short distances.
Intermittent physical effort required in setting up and breaking down event materials.
Must be able to sit / stand extended periods of time.
Position requires stamina to work extended day, include early morning, evening and weekend events/meetings in addition to the regular work schedule.
MENTAL REQUIREMENTS:
Position requires flexibility with the ability to focus on detail while handling multiple tasks and periods of frequent interruptions.
Must be able to plan and organize assignments independently, to create and develop research and to present information effectively to groups.
The job duties and responsibilities describe the general nature and level of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory of all duties required of employees in this job.
Other responsibilities may be added as deemed necessary.
Job Type:
Full-time Pay:
$40,000.
00 - $42,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Vision insurance Schedule:
8 hour shift Monday to Friday
Experience:
Microsoft Office:
2 years (Required) Administrative:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Core
Responsibilities:
Event Administration:
Meets with assigned professional in advance of event to determine administrative and processing needs; maintains strong line of communication with professional throughout process leading up to the actual event and serves as liaison between departments and supervisor, as necessary.
Determines all event supply needs and ensures they are on hand at least two weeks prior to event Processes on-line and direct registrations for assigned events, ensuring database accuracy.
Responds to inquiries & requests in a complete and timely manner.
Assists in event marketing and communication functions, including preparing outgoing mailings, distributing flyers and other promotional activities.
Creates, processes and/or maintains lists of event participants, table assignments, name tags, pledge cards and other documents and forms related to events.
Attends events and assists in set-up, break-down, event registration and other duties as may be assigned.
Performs post-event administration including updating database with participants, non-attendees, pledges, thank you letters, mailings, etc.
Non-Event Administration:
Answers and screens telephone calls and provides information and referral when appropriate.
Provides administrative support across the organization with specific duties assigned by the Office Administrator.
Ensures accuracy of organizational / individual event and meeting calendars.
Assists in setting up for both internal and external meetings, including obtaining and setting up refreshments, maintaining list of respondents, preparing name tags and other meeting materials, attending meeting (if necessary), taking minutes if requested, and performing appropriate meeting follow up, as directed.
Interacts and communicates with volunteer leadership, donors, members and co-workers, providing information, handling requests and/or processing donations and updating database information Drafts correspondence, memos and reports as requested; create and maintains lists, as needed.
Provides back-up coverage to receptionist, as assigned.
Demonstrates initiative by noticing and making recommendations in improvement of processes, procedures and/or tasks.
Demonstrates an understanding of and willingness to comply with the goals and objectives of the organization, as well as its strategic plan.
Reflects pride of performance by quality of work and overall demeanor.
Qualifications:
Must be willing and able to work evenings and weekends, as needed.
Solid experience utilizing Microsoft Office products (Word, Excel, Outlook, PowerPoint) and the ability to quickly master new software.
Blackbaud experience a plus, along with knowledge of the non-profit and/or Jewish community.
Strong organizational skills a must, along with a minimum typing speed of 60 words per minute.
Grammatically correct oral and written communications (English).
Must be able to work independently, without close supervision, and maintain commitment to accuracy and honesty.
Must possess a high level of integrity regarding sensitive and confidential matters, along with a pleasant personality and the ability to sustain grace under pressure.
PHYSICAL REQUIREMENTS:
Must be able to lift and carry up to 30 lbs.
short distances.
Intermittent physical effort required in setting up and breaking down event materials.
Must be able to sit / stand extended periods of time.
Position requires stamina to work extended day, include early morning, evening and weekend events/meetings in addition to the regular work schedule.
MENTAL REQUIREMENTS:
Position requires flexibility with the ability to focus on detail while handling multiple tasks and periods of frequent interruptions.
Must be able to plan and organize assignments independently, to create and develop research and to present information effectively to groups.
The job duties and responsibilities describe the general nature and level of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory of all duties required of employees in this job.
Other responsibilities may be added as deemed necessary.
Job Type:
Full-time Pay:
$40,000.
00 - $42,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Parental leave Vision insurance Schedule:
8 hour shift Monday to Friday
Experience:
Microsoft Office:
2 years (Required) Administrative:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
